Club Ladder Steward Guide
Last Modified 07 FEB 2010
1. DUTIES
 

 

 
The Club Ladder Steward is required to monitor submissions made by club pilots to ensure that they were conducted as described. 

Efforts should be made to ensure that declarations are made in accordance with Rule 7 - you may be required to support your pilots' claims should they find themselves in a trophy-winning position at the end of the season. You may also be called upon to resolve airspace issues identified from posted logger files. 

2. LADDERS
 

 

 
This side-bar link permits ALL visitors to the site to view all ladder tables for any club for all years held in the system. The exception will be when work is needed on the on-line database; a special screen will be displayed to inform users in this case. Additionally, site visitors may view details of any flights that were submitted online by any pilot.

3. STEWARD LOGON
 

 

 
This is for use by Club Ladder Stewards only. A password screen will be displayed; passwords are notified to each club steward individually. After successfully logging on, club ladder stewards will be able to monitor club scores and their own personal details

4. LOGIN PAGE - UPDATE SCORES Button
4.1. SUMMARY PAGE

 
A table is displayed showing pilots at your club with their latest Open, Weekend, Junior, Height and Wooden scores for the current season. The current season is shown in the drop-down box at the top of the screen. Normally it will refer to only one season; However, after the end of a season stewards may still need to enter flights either for the season just completed, or for the new season, so for a period of one month after the end of a season both old and new seasons will be available in the drop-down box.

NB: PILOT STATUS: Active pilots are those pilots who are still actively putting in claims. Non-Active pilots are those who have made claims in the past but no longer do so. 

4.2. DOWNLOADS
 

 

 
All club flight details for the current season may be downloaded by clicking the Excel icon at the top of the page. A .csv file will be created for downloading to your computer, where it may be opened using Excel or any text editor and used for feeding information into your own club ladder system. Column headings that are transferred with the data should be fairly self-explanatory. The data is sorted by Pilot Surname and Forename and includes both pilot-entered and steward-entered information.

4.3. UPDATING PILOT SCORES

 
Clicking on the pilot name will display the PILOT SCORES screen. This screen is divided into three sections:

4.3.1. CURRENT LADDER SCORES

 
This shows the current scores in each National Ladder, and for Local Ladders that have been linked to the National Ladder scoring rule, for the selected pilot. The details of any pilot-submitted flights may be examined by clicking the score. 

4.3.2. NATIONAL LADDER FLIGHTS

 
This shows all scores accumulated during the season for the selected pilot. Click the task for full flight details.
 
There are four actions available to the steward in this section:

  • Flight Penalties: These may be overridden by club ladder stewards at their discretion.

  • Flights may be validated: This means that the steward is happy that the flight met all the criteria claimed by the pilot. This will only be necessary if the pilot has not supplied a logger file or has not declared the task electronically. The Validated indicator is used by the BGA Comps and Awards Committee when allocating BGA Trophies. 

  • Flights may be edited: any change that does not affect the score may be made here. If scoring details change, the flight must be deleted and re-entered.

  • The flight may be deleted: the flight will be physically removed from the ladder. The only means of recalling a deleted flight is for it to be re-entered from scratch.

4.3.3. LOCAL LADDER SCORES
 

 
If a local ladder is linked to National Ladder rules, there is no need for the club Ladder steward to maintain pilots' scores separately: their local ladder scores will appear automatically in the same way as the National Ladder scores. All that is required is for the pilot to check the appropriate local ladder tick-box when submitting a flight claim.

If a local ladder is not linked to National Ladder scoring rules (eg, more than 6 flights may be permitted, or the scoring formula may be different, etc), then this section must be used by the club Ladder Steward to update manually the pilot's total local ladder points and number of flights. Click the Apply button to confirm the scores.

See also section 5.3.

4.4. ADDING A NEW PILOT
 

 

 
Your own club pilots may set themselves up as active pilots by following the Registration procedure (they should click the Register button on the home page and follow the instructions). 

4.5. ZERO SCORES
 

 

 
Although many pilots will appear on the update table with zero scores, they will not appear in the public ladders until their scores become non-zero.

5. LOGIN PAGE - SET CLUB DETAILS Button 
5.1. WHO CAN SEE THIS PAGE?
 
Only club stewards will have access to this page.
5.2. SECTIONS 1 AND 2
 
This page allows you to edit your own personal details. The DISPLAY indicator will permit your own name and email address to be displayed on the DISPLAY LADDERS club pages. Un-checking this will remove your email hyperlink from the DISPLAY LADDERS club pages. No other personal information will be accessible by a site visitor. You may also change your own steward logon password here.
5.3. DEFINE LOCAL LADDERS

 
You will be able to create up to five local ladders specific to your club. It is possible to specify for each local ladder whether its scoring rules are linked to National Ladder cross-country or height gain rules, or whether its scoring rules fall outside National Ladder rules. 

Once  created, these local ladders become available in the Update Scores and the Display Ladder Positions pages. See also section 4.3.3.

5.4. SET CLUB TASKS

 
You are able to create up to six Club Tasks that will always count as declared tasks. They may be flown in either direction and could be used in any of the following ways:

  • To act as a fall-back task in the event that the pilot's primary declared task needs to be abandoned (eg in the case of poorer than expected soaring conditions on the primary task).
  • To act as an additional task if the pilot's primary declared task has been achieved more quickly than expected.
  • To act as a main task if the pilot has not made a declaration but finds after launching that the soaring conditions are much better than expected. 

Club Tasks should be set up at the start of the season and be used as fallback tasks only. They are not intended for use as primary tasks, so should not be used when setting daily club tasks. One way of choosing club tasks is to align then with club trophies.   

Bear in mind that as these are fallback tasks, it is advisable to make them no longer than 300km. 

5.5. STORE CHANGES
 
Remember to click the UPDATE button to store your changes.
6. NAMES AND PASSWORDS
 

 

 
When adding new people and selecting passwords, please use letters and numbers,  avoiding special characters like ampersands, pipes and the like. (You are allowed single quotes/apostrophes in surnames, so Paddy O'Rielly should be ok).

7. THE SMALL PRINT

 
The system has been sprinkled liberally with help links and the FAQ page has been extended accordingly. Please read these pages before firing off any queries to me although I will, of course, appreciate any comments that you might like to pass on that have not been covered elsewhere.

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